The Library’s collections support the Academy’s instructional
programs, provide for learning outside the classroom, and serve as a
public resource by preserving Maine’s maritime heritage. To that end,
the Library will acquire materials according to the following
- To support the curriculum and provide materials relevant
to the courses offered by the Academy.
- To collect materials that support general education at the
- To maintain strength in the subject areas where the
Library serves as a library of record and a resource for the state of
- To support faculty and institutional research.
As a matter of practical reality, support for in-depth faculty
and institutional research may not always be possible through materials
acquisition. However, materials may be provided through interlibrary
loan, document delivery, or other means of access.
Responsibility for Selection
The Library encourages suggestions and requests for
materials from all members of the college community. Since support of
the curriculum is the top priority for acquisition, faculty involvement in materials selection
is essential. The primary responsibility for maintaining a
balanced collection rests with the Librarian, and therefore the
Librarian will make the final decision on any library acquisitions.
The Library welcomes and encourages donations of books or
other materials, and gifts will be added to the collection according to
the same selection criteria as purchased materials. The Library
reserves the right to decide whether to include gifts in its collection
and to dispose of unwanted materials.
While the Library is always grateful for any gifts from
our staff, faculty and friends, there are some conditions which must be
met before we can accept donations of periodicals.
- The journal must be a personal subscription, paid for by
the donor; or, if paid for out of department funds, there can be no
savings in relation to what it would cost the Library to subscribe to
- Some publishers will not allow their journals to be
given to libraries at all, or limit donations to non-current issues. We
will observe any such restrictions.
- The Library is unable to reimburse individuals or
departments for donated journal subscriptions.
Selection of periodicals will be made according to the
same criteria as other library materials. Since periodicals require a
continuing commitment of funds and shelf space, selection decisions
will be made by the Librarian on a case-by-case basis, in consultation
with the chair of the requesting faculty member’s department.
Normally only one copy of a requested title will be
purchased. Extra copies will be purchased only where there is
demonstrated high demand. Generally, being placed on reserve for a
course does not constitute high demand, but requests for extra copies
of reserve materials will be considered.
The Library does not purchase materials that will be used
as faculty desk copies or laboratory reference materials. Such
materials should be purchased from departmental funds, or the Faculty
Research Book Fund when appropriate.
As a general rule, the Library does not acquire the
following materials: course textbooks, reprints or offprints of single
articles, course packs, or photocopied materials. In the case of
photocopies, certain on-demand reproductions will be considered.
Discounts on the purchase of books,
DVDs and other products are sometimes available to faculty and staff
who are members of various professional organizations. While the
Library appreciates attempts to reduce costs, any requests for discount
quotes on the costs of materials from publishers or organizations based
on faculty membership will be handled by Library staff; it will be made
clear in the request that materials are for inclusion in the Library
collection, and not for the sole use of the individual member.